Formal processes with legal and technical validity Digital Meetings & Assemblies

We comprehensively manage shareholders meetings, member assemblies and formal digital sessions, ensuring regulatory compliance and operational efficiency — in person, remote or hybrid, with accreditation, proxies, quorum, weighted voting and minutes.

  • ISO 27001
  • Legal & technical validity
  • Results in minutes
  • Live support

A formal meeting, with nothing improvised

A meeting or assembly demands clear rules: who can take part, how they are accredited, how proxies are represented, when there is quorum and how much each vote weighs. EVoting runs that process from start to finish — accreditation, proxy management, quorum calculation, weighted voting and reports and minutes — so the session is valid, orderly and traceable.

Shareholders and bondholders meetings

For shareholders, fund participants and investors.

  • Shareholders meetings — ordinary and extraordinary, also called general meetings or AGM/EGM, with legal and technical validity.
  • Fund participant assemblies — investment funds and asset management, for unitholders, participants or investors.
  • Bondholders meetings — investor consultation and decisions, also called noteholders.

Includes

  • Accreditation & registration
  • Proxy management
  • Quorum & weighted voting
  • Reports & minutes
  • In-person, remote or hybrid
  • Video conferencing with or without technical moderation

Member assemblies and governing bodies

When the membership or an institutional body decides.

  • Guild assemblies — member sessions with clear participation rules.
  • University governing bodies — voting by academic bodies and educational communities.
  • Institutional councils — formal decisions by collegiate bodies.

Includes

  • Attendee accreditation
  • Automatic quorum calculation
  • Weighted voting
  • Voting reports & annexes
  • Session transcript
  • Video conferencing with or without technical moderation

End-to-end session management

The whole process run from start to finish.

  • Accreditation and proxies — prior registration, identity validation and management of proxies and representations.
  • Quorum and weighted voting — automatic real-time quorum calculation and weighted voting by shares, units or other criteria.
  • Reports and minutes — voting reports and annexes, minutes and certificates for backing and regulatory compliance.
  • Session transcript — full transcript with a record of interventions and agreements.

Includes

  • Accreditation & registration
  • Proxy management
  • Real-time quorum
  • Weighted voting
  • Reports, minutes & transcript

More than software: a guarantor for your process

What stands behind every meeting and assembly we run with you.

Legal & technical validity

Legal backing and auditable evidence for every process: minutes, certificates and logs.

Certified security

ISO 27001 certification and strict data protection. Ballot secrecy guaranteed by design.

On-site, remote or hybrid

In-room accreditation with identity verification and participation from any device.

We're with you live

A team that runs the session with you: rehearsal, live support and results delivery.

Certifications & Technical Backing

Digitise your next meeting or assembly

Frequently asked questions

Accreditation is done with prior registration and identity validation of attendees, so only those who should take part do. It applies to shareholders meetings, member assemblies, university governing bodies and institutional councils.

Yes. The solution includes proxy and representation management, so each participant votes in line with the powers they hold.

Yes. Quorum is calculated automatically, based on accredited attendees, to confirm the meeting or assembly is valid without manual calculations.

Yes. Weighted voting can be configured, where each vote weighs according to shares, participation units or other criteria defined by the organization.

Yes. When the process ends, voting reports and annexes and minutes are generated, for backing and regulatory compliance.

Yes. A full transcript of the meeting or assembly can be generated, with a record of the interventions and agreements.